DBO – Call Report -Third Quarter 2014 – TO THE PRESIDENTS OF ALL TRUST COMPANIES
September 30, 2014
THIRD CALL 2014
TO THE PRESIDENTS OF ALL TRUST COMPANIES:
Dear Sir or Madam:
General Instructions
Please read this communication thoroughly for instructions on how to download, input, save and email the Second Quarter 2014 call report forms and instructions from the DBO Web site. If you do not have access to the Web, or cannot access, input or email the forms, contact Patrick Carroll at patrick.carroll@dbo.ca.gov or by telephone at (415) 263-8559 to make other arrangements.
Effective March 31, 2010, Schedule T was revised to incorporate changes made by the FFIEC to Schedule RC-T. In addition, beginning March 31, 2010, all schedules of Schedule T – Fiduciary and Related Services, will be made available to the public on an individual basis.
If you have any questions, please contact Assistant Deputy Commissioner Norman Edwards at (213) 897-2170 or norman.edwards@dbo.ca.gov.
Downloading Call Report Forms
Open your Web browser to https://dfpi.ca.gov/forms/trust_companies/default.asp. Or, to navigate to the form from the DFI Home page, www.dbo.ca.gov, click on "Resources and Online Tools" in the top navigation bar, then click "Division of Financial Institutions Forms and Applications" under the heading "Forms and Applications" then click “Trust Company and Department Forms”.
- Scroll down the page and locate the links to the following forms. Notice that for each form there is a link to an Excel workbook. For your convenience, links to the forms are also provided below:
- Form 502 – Report of Condition – (https://dfpi.ca.gov/forms/trust_companies/Form502.xls)
- Form 505 – Schedule T – (https://dfpi.ca.gov/forms/trust_companies/Form505.xls
- Form 524 – Report of Income (https://dfpi.ca.gov/forms/trust_companies/Form524.xls)
- Click on the link to the Form 502 – Report of Condition. If the file/download box appears on your screen, click the open button to open the form.
- Enter the "Department of Business Oversight number" in the appropriate place on the report. For your convenience, a list of Department of Business Oversight numbers can be found at https://dfpi.ca.gov/Licensees/trust_companies/trust_companies_directory.asp.
- Complete filling in the form. Name it Form502.xls and save it to a familiar location on your computer. Repeat the process with Form 505 and Form 524.
- Print out and keep a signed, executed hard copy of the form in a file at the trust company.
Preparing the Call Report Forms
Below each form link is a link to instructions for the preparation of that form. The instructions are in Adobe PDF format. For your convenience, links to the instructions for preparation of the form are provided below:
- Form 502 – Report of Condition – (https://dfpi.ca.gov/forms/trust_companies/Form502Instructions.pdf)
- Form 505 – Schedule T – (https://dfpi.ca.gov/forms/trust_companies/Form505Instructions.pdf)
- Form 524 – Report of Income – (https://dfpi.ca.gov/forms/trust_companies/Form524Instructions.pdf)
Please contact Norman Edwards at (213) 897-2170 or by email at norman.edwards@dbo.ca.gov with any questions about completing these reports.
Submitting the Call Report Forms
After you have prepared the reports, send the completed reports as email attachments to callreport@dbo.ca.gov. Please put the name of your institution and the call date in the subject line of your message. Keep a signed, executed copy in a file at the trust company. Respond within 30 days from the reporting date. Reports must be emailed by Thursday, October 30, 2014.
Signature Requirements
Although trust companies may now send in their call report forms as email attachments instead of as hard copies, a signed, executed hard copy of each call report form must be kept in a file at the trust company. This file must be available upon request to examiners during the course of a trust examination.
Call Report Amendments
Trust companies making amendments to the call report must continue to send a copy of the amendment to this office, as well as filing a hard copy of the amendment in the call report file at the trust company.
Amendments may be made in Excel format, as email attachments.
We appreciate your cooperation in furnishing us with accurate information in a timely manner.
Very truly yours,
JAN LYNN OWEN
Commissioner of Financial Institutions
By
PATRICK C. CARROLL
Strategic Support Manager